Not legal advice
This describes how the process generally works. Deadlines in your case may differ. If something has been filed against you, talk to a lawyer.
Making a records request
There is no required form. What the statute does require is short and specific.
Use the Open Records Portal
Utah Administrative Code R13-2-7(1) is explicit: a request is submitted through the Open Records Portal, and no other form is required. The portal routes your request to the right records officer, which is usually faster than guessing at an address.
What Section 63G-2-204 requires
A request must be in writing and must give your name, mailing address, and daytime telephone number if you have one, together with a description of the record that identifies it with reasonable specificity. That is the whole statutory requirement.
Specificity is where most requests fail. Government keeps records in series, and the retention schedules published by State Archives describe what each series contains. Naming a series, a date range, and the office that holds it will get you further than describing a subject.
Things worth asking for in the request itself
These are permitted by statute and easier to claim at the outset than to add later.
A fee waiver under Section 63G-2-203, where releasing the record primarily benefits the public rather than you, where you are the subject of the record, or on the other grounds the section lists.
An expedited response where the record is sought by a member of the news media for a story on a matter of current public interest.
Segregation under Section 63G-2-308, so that if part of a record is protected the rest is produced with the exempt portion redacted rather than the whole thing withheld.